Business Technology

6 Mistakes To Avoid When Converting Your PDF Files

No matter what is the format that you are working on, presenting your work, or sending it somewhere else, in the end, it has to be universal. Most people are using files as a way to submit their finished projects, no matter if that is text or images.

Since you cannot design everything to be as nice using the PDF directly, you will have to use a converter. Changing the format is the last step of your work, so any mistakes will just set you back. Make sure that you finish the work completely and leave the converting process for the end.

To help you avoid wasting time in fixing certain mistakes, we have prepared this article. You will have the chance to inform yourself of the errors most commonly done so you can avoid them in your future projects.

1. Adding signature wrong


While we are using these files to transport complete documents, there is still much we can do about them. For example, if you have to add a signature to your file, you can do that digitally.

Many people are doing the mistake of printing the document, signing everything manually, and then scanning it again. Not only that it is not efficient, but it is a shame of doing that while the solution is already much better.

All you have to do is go to the sign option and select the file you want your signature to be on. If you already have a pre-existing signature, you can use that one, or create a new one if it is your first time. After that, all you have to do is apply and save your newly signed document.

2. Bad quality photos

Depending on the purpose of your file, the photos have to be readable. If you have made the file just for presentation purposes or letting them be in small dimensions the quality should not be a big problem. However, if you have created the PDF to send out the picture so it can be sent to press, you will have to find a higher-quality one.

If you happen to be in such a situation, you don’t need to create another file. All you need is to replace the photo with a better one. Just make sure you use a website that actually support editing PDF files and adding images as suggested by

3. Sending a project that still needs work in this format


If you had an idea of passing the file around so it can be finished, the PDF is not what you are looking for. There are better applications that you can use for situations like these. Although the PDF can be edited, the other apps, like word for example have more options that you can use to create a better project.

If you are passing around the PDF, people will have to convert it anytime they make a change. That loses the efficiency, and the time wasted could be used for other processes to be done. Instead, finish everything in the app that suits you most, and then turn it into a PDF as a finished project.

4. Wrong classifications

Stamping your file brings the benefit of better organization and explaining their purpose. If you classify them as confidential, the recipients will understand. Many companies are doing this so they can track everything that is being done. For example, the stamp will be there on the file when it gets resent so you will know whose fault is it.

However, if you forget to do that, you don’t need to write everything down from the beginning. Most of the editing programs will let you place a stamp even after saving the file, so you will not have to worry. Just make sure that the copies you sent are well classified so you send the right message.

5. Not zipping the files later


Depending on the size of your file, you might have trouble sharing that with others. For example, if you have written a book, especially if there are pictures included, the size will be too big for uploading and sending it to others. For that purpose, you will have to make the file smaller.

Therefore, many apps let you zip the file so it does not exceed the size limit. Many sharing mechanisms have limited the megabytes that can be uploaded and delivered to speed up the process.

All you have to do is to save the document in a compressed version. That way, you will be able to easily send the doc to whoever you want. When the people receive the PDF, they have to extract it, and they are ready to see what it contains.

6. Not being able to recognize the fonts on other devices

If you are writing in a specific font that you thought looked nice, you might have a problem if you do not make certain adjustments. Sending the file like that, the recipients might not be able to read it.

That is why you have to embed the typestyle into the document. Most applications do that automatically. However, you have to make sure that you have saved everything properly, just in case.


We are learning how things function every day. Especially if you are a person who did not have experience with PDF files, there is a lot more to be learned. While there are many ways on how to turn one document into another format, you should try the specific apps made for that. Although you might have to pay for some of them, they are a great asset, especially if you need to use them constantly.

In case you have to do that rarely, there are free options or ones that come by default with your office programs. Make sure that you don’t do these mistakes, and get comfortable around this type of format. Since it is one of the most used ones especially for business and formal uses.

Similar Posts